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Guest and Conference Housing (GCH) utilizes the four primary ASU locations within the Metro Phoenix area to support both short and long term summer programs with varying instructional and educational objectives. We provide support to both internal and external programs. External programs must be affiliated with an ASU Department and secure a professional staff member from that department to serve as a Departmental Sponsor.
The summer conference season begins after Memorial Day and concludes by the second week of July to prepare the residence halls for the start of the new school year. These dates are subject to change depending on the academic calendar and operational needs. The Summer 2023 conference season will run from June 1, 2023 through July 15, 2023.
Any group with a duration that falls outside the official season dates (between 5/1 - 5/31 and/or 7/16 - 8/31) are subject to additional fees (if the proposed timeframe is approved by GCH). For programs seeking to book outside of the season dates, please contact email@example.com to verify feasibility.
Note: Conference housing is not available during the academic year.
While our operation is not a “one stop shop”, we will point you to the contacts you’ll need to coordinate with to arrange parking, meeting space and dining needs.
We accept reservation requests on a first-come, first-serve basis. We coordinate with our campus partners to schedule the season’s operational logistics at least 9 months before the season begins. Therefore, we urge conference organizers to begin planning as early as possible and recommend that you contact us at least 6 months prior to the start of your program. New inquiries received in late-March and on may not be accommodated due to space limitations and conflicts that may arise in preparation for the new school year.
PLEASE NOTE: Following reservation confirmations, GCH will not move forward with housing services until the reservation fee is paid and the contract is signed by both parties.
Conference housing with start/end dates between 5/1 - 5/31 and/or 7/16 - 8/31, if approved:
Reservation Fees are determined based on the total guest count (participants and staff). Any increases in total guest count after the initial fee has been paid will result in an additional adjustment on the final invoice to account for the difference owed.
Linen rental is available upon request for an additional fee. Packages are ordered from our supplier months ahead of time; be sure to plan accordingly if you need to order linen for your program. Last minute requests for packages may not be accommodated. Linen rental for Summer 2023 is $50 per set. Our linen packages include the following items:
Free laundry facilities are available in each hall or complex for guest use. Laundry services are not provided. Conference organizers and guests must ensure to bring all necessary supplies (detergent, etc.).
Below is a general overview of the conference reservation process:
Payment can be in the form of check, cash, credit card or money order. If you are an internal department, payment must be made via Internal Service Delivery (ISD) in Workday.
Cash and credit card payments: Please contact firstname.lastname@example.org for instructions on how to make cash or credit card payments.
Check payments: Make checks payable to Arizona State University
Mail Payment to:
University Housing Finance and Administration
Arizona State University
P.O. Box 870212
Tempe, AZ 85287-0212
To make payment in person by check or money order, please visit us in the University Housing Office located at:
Hassayampa Academic Village, Building F (Mesquite Hall)
711 East Lemon Street
Tempe, AZ 85281
Hours of Operation: 8 a.m. - 5 p.m., Monday – Friday