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The summer conference season typically begins 2 weeks after the school year is over. The season concludes on August 1 to prepare the residence halls for the start of the new school year. Any groups with a duration that falls outside these dates are subject to additional fees. For programs seeking to book outside of the season dates, please contact us to verify availability.
Guest and Conference Housing (GCH) utilizes the four primary ASU locations within the Metro Phoenix area to support both short and long term summer programs with varying instructional and educational objectives. We provide support to both internal and external programs. External programs must be affiliated with an ASU Department and secure a professional staff member from that department to serve as a Departmental Sponsor.
While our operation is not a “one stop shop”, we will point you to the contacts you’ll need to coordinate with to arrange your parking, meeting space and dining needs.
We book on a first come, first served basis. We coordinate with our campus partners in scheduling the season’s operational logistics at least 9 months before the season begins. We urge conference organizers to begin planning as early as possible and recommend that you contact us at least 6 months prior to the start of your program. New inquiries received in mid-July may not be obliged due space limitations and conflicts that may arise in preparing for the new school year.
GCH will not move forward with housing services until the reservation fee is paid and the contract is signed by both parties.
Rates for summer 2018 are currently under review. If you need an estimate to plan your budget, please contact us.
Linen packets are available upon request for an additional fee. Because packages are ordered from our supplier months ahead of time, be sure to plan accordingly if you need to order linen for your program. Last minute requests for packages may not be able to be accommodated. Our linen packages include the following items:
Below is an overview of the conference reservation process:
Guest and Conference Housing can only accept payment in the form of check, money order or approved ASU purchase order (PO) submitted by mail or in person to University Housing: Business & Finance.
Cash and credit card payments cannot be made in-house, but can be made at one of the three University Cashier Office locations. If you would like to proceed this way, please let Guest and Conference Housing know prior to when you intend to make payment.
GCH accepts payment in the form of check, money order, Visa, Mastercard or approved ASU purchase order (PO) submitted by mail or in person to University Housing.
To make payment via check:
Make checks payable to: Arizona State University
Mail Payment to:
University Housing Finance and Administration
Arizona State University
P.O. Box 870212
Tempe, AZ 85287-0212
To make payment in person, please visit us at our office located at:
Hassayampa Academic Village, Building F (Mesquite Hall)
711 East Lemon Street
Tempe, AZ 85281
Hours of Operation: 8 a.m. – 5 p.m., Monday – Friday
To make payment via Visa or Mastercard:
Payment must be done in person to the Cashiering office located at the Tempe Campus. Paperwork from GCH needs to accompany payment. Please contact firstname.lastname@example.org for instructions.
*Submitting an Interest Form is only a request and will be based on space availability, you will receive verification once confirmation payment is received.