Conference housing

The official Conference Housing season runs from June 1 to July 15 

• Private Room, Shared Bath - $80 (per person, per night) *subject to change
• Shared Room, Shared Bath - $45 (per person, per night) *subject to change

*Note: the rates below reflect prorate on any stays outside the official conference housing season of June 1 to July 15 – approval required by Conference Housing 

• Private Room, Shared Bath - $155 (per person, per night) *subject to change
• Shared Room, Shared Bath - $120 (per person, per night) *subject to change

Reservation Fees:

Reservation Fees are determined based on the total guest count (participants and staff). Any increases in total guest count after the initial fee has been paid will result in an additional adjustment on the final invoice to account for the difference owed.

Linen rental is available upon request for an additional fee. Packages are ordered from our supplier months ahead of time; be sure to plan accordingly if you need to order linen for your program. Last minute requests for packages will not be accommodated. Linen rental for Summer 2025 is $65+ per set. 

Linen Packages include:

• 1 Blanket
• 1 Fitted Sheet
• 1 Flat Sheet
• 1 Pillowcase
• 1 Pillow
• 1 Washcloth
• 1 Bath Towel

Note: Any lost/misplaced linens will result in an additional fee. 

Free laundry facilities are available in each hall or complex for guest use. Laundry services are not provided. Conference organizers and guests must ensure to bring all necessary supplies (detergent, etc). 

Below is a general overview of the conference reservation process:

• In late November, initial inquiries to be submitted to the Summer Conference Housing team. Please submit a conference reservation request form.
• Upon receipt of a completed submission, our staff will review the request and reach out to the conference organizer for a joint review of the reservation form.
• Upon completion of the joint review and acceptance from our team, a contract will be drafted and sent to the conference organizer. 
  • The conference organizer will have two (2) weeks to sign the contract and make the reservation fee payment. This fee is non-negotiable and non-refundable; it is NOT a deposit.
  • Note: Internal ASU groups will have payments made using the submitted Workday details.
  • Conference Housing will not move forward with reservations until the contract is signed by both parties and the fee payment has been received.
• Thirty (30) calendar days before arrival, conference organizers are required to send us a guaranteed headcount. This allows us to create a room list and coordinate with our campus partners in preparing rooms. Following room preparation, we will send conference organizers the room list to make their room placements. 
• Fourteen (14) calendar days before arrival, the room list is due and is to be sent back to Conference Housing Staff. The room list is used to book all individuals staying in the residence halls. A GCH staff member will set up a time with the organizer for a pre-conference walk-through. Aside from walking the building and premises, it is also an opportunity to go over a punch list of items (check-in/check-out, key disbursement and retrieval and other logistics).

Payment can be in the form of check, cash, credit card or money order. If you are an internal department, payment must be made via Internal Service Delivery (ISD) in Workday.  

Cash and credit card payments: Please contact staywithus@asu.edu for instructions on how to make cash or credit card payments.

Check payments: Make checks payable to Arizona State University

Mail Payment to: 
University Housing Finance and Administration
Arizona State University
University Center
Building B, Suite 300
1130 E. University Dr.
Tempe, AZ 85288

To make payment in person by check or money order, please visit us in the University Housing Office located at:

Hassayampa Academic Village, Building F (Mesquite Hall)
2nd Floor
711 East Lemon Street
Tempe, AZ 85281
Hours of Operation: 8 a.m. - 5 p.m., Monday – Friday